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Illinois IGB



New Employee Checklist

Click here for a printable version of this information.


Complete an IGB Entry Request Form, which is available at the IGB Gatehouse Reception Desk  (1st floor – Room 1601) or download here. Form must be signed by the Theme Leader or his/her designate.

  • Return completed/signed IGB Entry Request Form to IGB receptionist - Room 1601
  • The IGB receptionist will collect your prox card payment and key deposit (if applicable).
  • IGB Prox Card: $ 8.50 non-refundable payment 
  • Key Deposit: $20.00 refundable key deposit, if applicable
  • Payment: Cash, Check (payable to the University of Illinois), Credit or debit (American Express, Discover, MasterCard, or Visa)
  • CFOAPs cannot be used for payment or deposit
  • Prox card access and key(s) CANNOT be issued without payment or deposit


After completing the IGB entry form, you need to obtain an IGB system services account at the IGB Gatehouse Help Desk-Room 131 (Gatehouse concourse).  This enables access to all IGB system services, such as email, calendar, file-sharing, cluster, and web publishing.  You will also use this Net ID and password to complete the IGB Online Training.


Take the following to University I-Card Center: White payment receipt, Current University I-Card (If you do not have or never been issued a University I-Card, you must present a government-issued  photo ID such as passport or driver’s license)

  • University I-Card Center: 
    Illini Union Bookstore
    809 South Wright Street – 1st floor
    Champaign, IL 61820
    Phone: 217-244-0135
    Hours: 9:00 a.m.-5:00 p.m. Monday through Friday.
    Extended hours at the start of each semester; call for details.
  • New photo is taken
  • The new prox card has a five-digit code on the back upper left hand corner (distinguishing as a prox card and also serves as your i-Card)
  • Allow 24-48 hours for your new card to be entered in the system
  • You do not need to return to the IGB Gatehouse with your card for activation


You must complete the online Safety Trainings required for your role at IGB (researcher or support staff).  Your prox card cannot be activated until all mandatory training documentation is included with your IGB entry form. DRS and IGB training certificates can be included when submitting your IGB entry form or emailed to Kathy Millage at   
NOTE:  DRS certificate(s), which you already completed, can be accessed at 


Researchers, Core Facilities Users, and Support Staff

Division of Research Safety (DRS) COVID-19 Training 


Researchers Working in IGB Labs

Division of Research Safety (DRS) General Laboratory Safety 

Division of Research Safety (DRS) Understanding Biosafety

IGB training – For lab workers doing research
(use NetID and password obtained in 131 IGB)

Researchers Using BSL-2 Cell Culture

"Safe Handling of Human Cell Lines/Materials in a Research Laboratory” is required annually to work in a BSL-2 lab. 3500 is a BSL-2 lab, and BSL-2 training is required If working in 1200 IGB, please check with your theme lab manager to see if BSL-2 training is required The first time training is done in person through a Live Training provided by DRS. Follow the link below. There are two options: “Register for Live Training” (for first time users), and “Take Online Training” (for annual renewal.  

After selecting “Register for Live Training”, select a session and “Enroll.” Then select the appropriate PI registered as BSL-2. Once this training is complete, the certificate of completion can be found under your training certifications on the DRS website. Please email this certificate to both Kathy Millage and respective lab manager.


IGB support staff safety training (computer work only)

Information includes severe weather-related emergencies, fire alarm system, areas of rescue assistance, and building evacuation plans, and required for all IGB support staff.  
(use NetID and password obtained in 131 IGB).


Users of the Core Facilities ONLY who are not working in the IGB Labs

Division of Research Safety (DRS) Online General Laboratory Safety Training 

Division of Research Safety (DRS) Understanding Biosafety

Upon completing the DRS safety trainings, print the certificates or email pdf to Kathy Millage.                         

IGB training – For lab workers doing research: 
(use NetID and password obtained in 131 IGB). 

Core Facilities Training Certificate issued by Core Facilities. 



Faculty are not required to take the online safety training, but strongly encouraged to review minimally the training slides for researchers.  This training set includes building safety information and IGB-specific requirements.  DRS Online General Laboratory Safety Training provides general lab safety information and campus safety policies and procedures.



Phone and computer information are based on info you previously provided to the IGB Help Desk. Notify if any changes.  


You will receive an email when your card is activated; this email may request you provide the five-digit code on the back of your new card.

If you have additional questions or need further information, please contact Kathy Millage at 217-265-8022 or