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Illinois IGB

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IGB Conference Space Request Form - Conference Room 612

Contact Information

Please note that all reservations are subject to cancellation due to COVID-19 restrictions.  All of our decisions related to events continue to be guided by the directives from the Illinois Department of Public Health and advice of our local public health officials.

For current information, please visit: https://covid19.illinois.edu/on-campus/events/

Masks are recommended, but not required.

The Carl R. Woese Institute for Genomic Biology's Operations and Facilities office handles the use and scheduling of the conference center. The IGB conference center holds up to 90 people. If you are requesting a space other than conference room 612, please email space@igb.illinois.edu.

Following are special conditions regarding the use of space in the IGB (in order of priority):

  1. Groups conducting research in the IGB whose events are related to their research activities.
  2. Central and campus administrative units holding events important to the campus as a whole.
  3. Units or individuals working in areas scientifically or technically related to IGB research area.
  4. Campus units or individuals holding events of academic importance to the campus as a whole but are unrelated to IGB programs.
  5. Off-campus organizations whose events are unrelated to the IGB will rarely be granted approval.

Use of IGB facilities may be accorded to organizations other than those categorized above, within or outside the University, when such use does not interfere with other planned activities, and when the best interests of the University would appear to be served.

If your event includes alcohol, please review the IGB Alcohol Approval Policy.


Conference Configuration
List details for setup.

Event Date and Times
We include a buffer between events, so you do not need to request additional time for setup/tear down
Please select if event requires exterior doors to be unlocked outside of normal business hours.
General Event Information
Parking is available at meter locations on Mathews Ave., University lot F-28.
You may select more than one
Title of event may appear on public calendar
Participant Information
Food or Beverage

Choose from caterers here: https://www.obfs.uillinois.edu/purchases/purchases-types/catering-urbana-campus/

Enter your catering choice below.

Serving Alcohol

Alcoholic beverages may be possessed and consumed at approved events. Event organizers must obtain approval in writing in advance of the event. Contact space@igb.illinois.edu for details.

Will the event comply with all requirements of the University of Illinois at Urbana-Champaign Alcohol Management Policy (Campus Administrative Manual, Section III, Terms and Conditions)?
Equipment Requests

Arrangements for seminar equipment, including tables, chairs, audio-visual aids, and networking or Internet connections should be made at the time of request or well in advance of the date of events by emailing space@igb.illinois.edu. Please make requests as specific as possible. Groups are expected to be able to operate the general purpose audio-visual equipment themselves and prior training may be arranged by contacting space@igb.illinois.edu.

Is this a hybrid event?
You are required to set up your own Zoom link
AV Setup Assistance

NOTE: The IGB reserves the right to determine need for additional security staff, F&S maintenance, and other services to restore the room(s) to the condition prior to the event and may assess charges to recover such costs.

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